Sage MAS 90 Accounts Receivable Tips from DSD

DSD Sage MAS 90 Tech Tip 29 - Tech Tip: Refunding Sales Tax in Sage MAS 90 and Sage MAS 200

by Ken Phillips  

A. How to refund or adjust only the sales tax on an Accounts Receivable Invoice.

1. Open Accounts Receivable / Main / Invoice Data Entry
2. Create a new invoice for the same customer from the invoice to be adjusted
3. On the Lines tab, enter the same Sales Codes which generated the original sales tax amount now being adjusted. Enter each Sales Code twice, first as non-taxable (NT) with a positive quantity and the second as taxable (TX) with a negative quantity
4. On the Totals tab, the Invoice Total should be only the negative amount of the sales tax (the +/- Sales Codes should offset leaving only a negative tax amount)
5. Post the Sales Journal
6. Open Accounts Receivable / Main / Cash Receipts Entry
7. Process a cash receipt for $0 and apply the credit invoice just created to the original invoice

B. How to refund or adjust only the sales tax in a Sales Order Credit Memo.

1. Open Sales Order / Main / Invoice Data Entry
2. Select Credit Memo as the Invoice Type and then complete the Header and Address panels
3. On the Lines panel, enter any inventory item making it taxable if it is not already by selecting a taxable Tax Class
4. Enter a Comment line (/C) to indicate what the credit memo is crediting (optional)
5. Click over to the 'Totals' panel and then click back to the 'Lines' panel
6. Delete the inventory item leaving only the comment
7. Click back to the 'Totals' panel and then click 'Tax Detail'
8. Enter the sales tax amount to credit (using positive numbers) split by Tax Code if applicable. Click 'Accept'
9. Verify the Credit Memo totals are correct (keep in mind that the total will be a positive number)
10. Print and post the Sales Journal

If your Sage Software Maintenance Plan is not current, contact Stephanie Smith at DSD at 858-550-5900 for the upgrade.