Tech Tips from DSD

DSD Sage MAS 90 Tech Tip 13 - Reversing a Sage MAS 90 A/P Check

by Ken Phillips

Sage MAS 90 distinguishes between a Void Check and a Check Reversal. A Void Check is a check that was never issued as a payment, but instead was either used in an alignment pattern, or otherwise destroyed. A Reversed Check is a check which was used as payment to a vendor, and for which the payment must be reversed, putting the open balance put back on the invoice (for future payment).

If an issued check is recorded, you can reverse the original check entry. This situation may occur if you have stopped payment on a check, or if you have inadvertently written and recorded the check for the wrong amount, or to the wrong vendor. The check reversal literally reverses the check/payment transaction, reopening invoices for payment (or adjustment), and bank and Accounts Payable accounts.

Note: You cannot modify check header information when performing check reversals.

To reverse a check:

1. On the Account Payable Main menu, click Manual Check Entry.

2. At the Bank Code field, enter the bank code for the check entry to reverse.

3. At the Check Number field, enter the check number of the check to reverse. The "Is this a check reversal?" dialog box appears. Click Yes.

4. If the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options, a dialog box appears prompting you to recall the original invoices. Click Yes to recall the original invoices that were paid on that check.

If there are missing invoices, the invoice numbers are displayed and the invoices must be manually reentered and distributed. If the check was for G/L distribution only, an invoice will be created and posted to the vendor's Open Invoice file. The invoice number would be CKxxxx, where xxxx is the check number.

5. To avoid posting an open invoice to the vendor's Open Invoice file, click No, select the G/L Distribution Only check box, and manually type the negative check amount.

Note: A warning message appears if you attempt to reverse a check that has been reversed. A warning also appears if the check has been voided