MRFL Florida Quarterly Unemployment Electronic Reporting 

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MRFL Florida State Electronic Reporting allows the user to generate data files compliant with the Unemployment Tax Technical Specification for Electronic Reporting, as required by the State of Florida.

The program generates a file called “FLREPORT.XML” in the company’s Payroll data folder. This file is in Florida’s FSET XML format and can then be transmitted by electronic means to the State of Florida.

This report includes the following data: Employee Name, Social Security Number, Employer Account Number, Reporting Period, and State Quarter Wages Subject to Unemployment Insurance.

FAQ

Acceptable Media

Florida requires electronic filing using the FSET XML format. Users must request from Florida an EasyLink account and use it for submission of electronic data.

Format Being Used

The Florida specified version of the FSET XML character format is used.

The name of the file produced is FLREPORT.XML. The file is created in the Sage MAS 90 Payroll data folder for the selected company.

Why Unemployment Wages Might be Incorrect

The most common reason Unemployment Wages for a particular employee are reported incorrectly is that a deduction was not made because an Earnings Code was not set up correctly so a deduction would be made in Unemployment Wages.

The program reports exactly what is contained in Qtd Wages Subject To Unemployment field the Employee’s P/R Employee Tax Summary File record (for technical readers, this is the PR3[9] numeric).

To correct Unemployment Wages before reporting, use the Fix button in Employee Maintenance (click the Tax Summary button and then the Fix button). Supervisor rights are required to access the Fix button.

The Summary Totals are Different Than Another Report

Note that the specification for the magnetic media report differs from the specification for a printed report. For example, employees with negative numbers for wages or zero wages cannot be reported in the magnetic media file according to the specification.

The Quarterly Tax Summary Report may not match the Magnetic Media Summary Report due to either the Limit not being applied, deduction codes for Cafeteria plan, or non-taxable wages not being set up properly.

Archival Backups of Payroll Data

MAS 90 does not retain summary data from previous quarters. It is good practice to make a permanent copy of a quarter’s Payroll data before running Period End Processing. When Period End Processing is run, the total buckets are cleared.

To report from a previous quarter, make a copy of the current Payroll data, restore the Payroll data from the desired quarter, make a report and then restore the current quarter Payroll data.