If a company is operating on a cash basis, General Ledger postings are not made when the Invoice Journal is updated. Instead, cash updates occur when the detail is saved and the check is
written. Manual Check Entry, Check Entry and Purchase Order are fully integrated in the program.
The Accounts Payable Sort
Rebuild utility can initialize the necessary cash basis files from Open Invoice
data previously expensed on an accrual basis.
standard Sage MAS 90 / Sage MAS 200 reports are not modified. The Data Dictionary is modified to include an added AP.GLDIST
file that contains the Open Invoice General Ledger Distribution data and is
fully accessible through the Report Master and Import Master programs.
- Enter Accounts Payable transactions in the normal fashion.
- The Cash Basis changes are virtually transparent to the user performing
data entry.
- Each company may be defined as Cash or Accrual Basis, in the Accounts
Payable Options screen. One company on the system may be Cash Basis, while
another operates on an Accrual Basis.
- If set-up on a Cash Basis, General Ledger postings are not made when the
Invoice Journal is updated, instead the detail is "saved" and
posted at the time that the check is written.
- There is full integration with both the Manual Check Entry and the Check
Entry (computer-generated check) programs, as well as with the Purchase
Order module.
- There is a utility feature built into the Accounts Payable Sort Rebuild
program that can be used to initialize the necessary Cash Basis files, from
existing Open Invoice information that was expensed on an accrual basis.
- There is a General Ledger Posting Recap report, which provides the user
with a monthly check register, showing all of the General Ledger Accounts,
which each check was distributed to. This report is only available if the
company has been setup on a Cash Basis.
- The computer Check Form can be formatted to include General Ledger Account
distribution detail for each Invoice. This feature is available to both Cash
and Accrual-based companies.
|
